Assistant Public Diplomacy Officer (Communications and Administrative)

 

 

Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.

The Embassy of Ireland, Berlin is seeking a highly motivated, enthusiastic and hardworking person with excellent communication and interpersonal skills to fill a full-time Assistant Public Diplomacy Officer, (Communications and Administrative) position. The successful candidate will become a part of a dynamic and fast-paced embassy team and will have opportunities to develop their skills and gain hands-on experience in public diplomacy, social media, event management and office administration in a multinational context. 

 

The successful candidate will be detail-oriented with excellent organisational and communication skills.  They will be able to conduct work in both German and English to a high level.  They should have a broad understanding of social media platforms and public messaging for a variety of audiences.  They should possess a drive, ambition, and motivation to have new experiences working with a range of art forms, social media tools, individuals and groups.  They will have strong problem solving skills, a growth mind-set and strong public speaking & presentation skills. 

 

The candidate must provide evidence of excellent interpersonal skills, being persuasive, working in a team but also dealing effectively with people in external organisations. The candidate must have proven ability to build relationships and maintain a network of contacts across academia, think tanks, media & communications organisations and community groups.

 

The successful candidate may also be called on to support the Ambassador’s Office and the embassy’s consular team during particularly busy periods. 

 

Roles and Responsibilities:

This position will include, under the supervision and guidance of the Head of Public Diplomacy and Press, the administration of the Embassy of Ireland’s public outreach programme; managing logistics for meetings & events; liaising with key officials across Germany; management of the embassy’s contacts and relationships with various key interlocutors and liaisons in Germany and Ireland; drafting press releases and public communications; project management, budget tracking and payments administration; procurement of goods & services and liaising with various service providers; and other embassy administrative duties as they may arise. 

 

The work will include:

• Assisting the development, logistics & administration of the embassy’s extensive outreach programme;
• Preparation and implementation of the embassy’s outreach visits and public events;
• Copywriting for press releases, public communications, and social media;
• Assisting in the creation of suitable public messaging for the embassy social media platforms;
• Assist in planning and organising Ministerial and Ambassadorial visits/travel;
• Graphic and media design assistance;
• Event support, particularly for public-facing activities – including those outside Berlin and/or outside normal working hours;
• Administrative support particularly re. public diplomacy and Irish community outreach;
• Contact management;
• Translation (English-German and German-English);
• Support to other sections of the embassy;
• Support to the Ambassador’s Office;

 

Essential Requirements candidates must be able to demonstrate:

 

• A third level qualification in a relevant area or work experience in a relevant area.
• Excellent written and oral communication skills in German and English.
  • The candidate should be a native speaker of German, and have C2 level in English.  In some cases, applicants may be telephoned in advance to establish language proficiency.  
• Strong knowledge of Ireland and a genuine passion and interest in working on its behalf in Germany.
• A high level of administrative skills, including proficiency in Microsoft Outlook, Word and Excel as well as design tools such as Adobe Suite. 
• A flexible attitude, good judgement and the ability to work effectively as part of a team.
• The ability to work well under pressure while ensuring accuracy and attention to detail.      
• A high level of discretion, commitment and reliability.
• Strong problem solving and time management skills
• The successful candidate must have a legal entitlement to live and work in Germany prior to recruitment.

 

Desirable Skills and Experience:

 

• A proven track record of managing social media platforms on a non-personal basis.
• Knowledge and experience of creating and managing social media campaigns.
• An eye for design and some ability to use graphic design and / or media editing software.
• Experience in public communications campaigns.
• Experience in managing a broad range of contacts and overseeing outreach activities.

 

Terms and conditions of employment:

Starting Date:	01 November 2023
Contract duration:	The successful candidates will be hired on an initial one year fixed-term contractual basis with a possibility of an extension and will be based at Embassy of Ireland in Berlin.  A probationary period of 6 months will apply.
Salary:	€37,601.55 gross per year (incl. 13th month) with annual increments rising to a maximum of €46,667.27 at the top of the salary scale linked to satisfactory performance. Salaries are paid direct to a bank account, therefore, the successful candidate must have a bank account. The successful applicant will also receive pension benefits which can be discussed at interview stage.
Annual leave:	The position will have an annual leave allowance of 24 days per annum, exclusive of public holidays, adjusted pro rata.

 

How to apply

Selection Process:

• Depending on the number of applications received, a short-listing of candidates to be called for a competency-based interview may be undertaken based on the Essential/Key Requirements above;
• It is planned that interviews will be held by in October;
• A skills test may be included in the recruitment process;
• A second interview may be included in the recruitment process;
• A panel may be set up depending on the calibre of candidates.

 

Security Clearance for Local Staff:

Police vetting will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided.  If unsuccessful, this information will be destroyed.  If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.

 

Please note that canvassing will disqualify applicants.

The Embassy of Ireland, Berlin is committed to a policy of Equal Opportunity.

 

 

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