Administrative Assistant, Irish Embassy to Italy

ARCHIVED - THIS APPLICATION IS NOW CLOSED. 

The Embassy of Ireland to Italy is seeking to recruit a person for the position of Administrative Assistant.

Role

The successful candidate will report directly to a member of diplomatic staff.  This position will cover a range of duties, which may include the following:

• Monitoring Italian press and other media sources and summarising in English on priority themes
• Attending briefings or conferences and contributing to follow-up reports;
• Assisting with the organisation of a wide range of embassy activities, meetings and events;
• Contact database updating and maintenance;
• Providing administrative and logistical support to diplomatic staff as needed;
• Processing official documents such as visas and passports;
• Providing consular advice to Irish Citizens;

The successful candidate may be required to carry out other functions subject to the business needs of the Embassy.

Profile

The ideal candidate must be trustworthy and have:

• High level of fluency in English and Italian;
• Excellent oral and written communication skills
• An extensive knowledge of current domestic politics and international relations;
• An ability to work on own initiative, to think creatively, and to operate independently when required;
• Ideally relevant experience working at a professional level
• A third level qualification in a field related to politics, economics or international relations would be an advantage

Duration

The contract is to cover a period of maternity leave, and is expected to commence in late January 2017.  It is a full time position, 35 hours per week and these hours will usually be between 09.30 and 17.30.  However there may be a necessity for the successful candidate to work hours outside of these from time to time. Time in lieu will be given for any additional hours worked. 

How to apply

Interested candidates are invited to send a CV with an accompanying cover letter outlining interest in and suitability for this position in English to  for the attention of the Head of Administration. The CV should include prior relevant experience as well as contact details for two referees. The subject message of the e-mail should be: Job Vacancy Embassy, Administrative Assistant.

By submitting information electronically, parties accept that data may not be fully secure. Parties may alternatively send their submissions by post to:

Head of Administration

Embassy of Ireland to Italy

Villa Spada

Via Giacomo Medici 1

00153 Roma

Any personal information submitted to us will only be used for its intended purposes and will be destroyed when no longer needed. Any other processing or disclosure of personal data is not allowed other than in the exceptional circumstances provided for under the Data Protection Acts.

The closing date for receipt of applications is Friday, 06 January 2017. A shortlist of candidates will be called for interview on the basis of the information supplied in their applications (likely to be held the week beginning 16 January 2017).  Only those who are being short-listed for interview will be contacted.